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4 Simple Ways To Manage Your Workload

Who’s guilty of drowning in work from time to time? Within your working environment it might seem as though you’re keeping your head above water but inside, you’re probably flapping a little (or a lot). You’re not the only one. It’s perfectly normal and happens more often than you think. Some people like to be vocal about their workload stresses, especially when it’s overwhelming, but it’s not often you hear someone talk about how they mindfully manage their workload or at least share tips on how to maintain it. 

When things get busy and you get pulled from all angles, it’s inevitable that you’ll get swamped. That’s out of our control. However, we can prioritise what we can control, and that’s getting on top of our workload. It’s all about getting ahead of the game and preparing for the moments we’re caught off guard. 

Number 1, Filter Emails.

Emails are the biggest time consumers and distractions to the work day. Inbox management is necessary for having a sense of control and organisation.  
You log on in the morning, check your emails and action them accordingly. Flag them, move them into sub folders, delete the junk and make an actual note of what needs doing or cross off what’s been done. Very simple right? 

Number 2, Order of priority at the start of your day.

This is the most important part of managing your workload. To-do-lists are your best friend, whether you like a physical copy or a digital print, you need your lists. Not only does it remind you of what needs doing, it will remind you what has a sense of urgency and what doesn’t. Having a to-do list also increases your efficiency skills – extremely necessary. 

If you have a list of say 10 things to do this day/week. Separate the list into different sections; ‘urgent tasks’, ‘2 minute to-do’ & ‘needs action but can wait’. People always say do the biggest and ugliest task first (I don’t disagree) but go ahead and get those 2-minute to-do’s done ASAP. 

Ticking off a few things quickly will help build momentum and satisfaction around getting stuff done.  The smaller and quicker tasks build up overtime and they do become quite time consuming if left. Let’s face it, it will keep taking up space in your mind until you finally complete it. 

After you complete the ‘2 minute to-do’s’ you can jump onto the urgent tasks. Limit your to-do list as much as you can throughout the day. Don’t overwhelm yourself before you even get started.  

Number 3, Power Hour zone.

As the saying goes “if you get given 30 days to do something, you will take 30 days to do it”. Getting yourself in the zone and having power hours to purely focus with no distractions will get you on top of your workload in no time. Create your ideal workspace that gives you space for productivity, put on your favourite music/podcast, communicate your boundaries, and let the people around you know what you’re going to do. Last but not least, get the timer ready. Use the timer, it really does give you a buzz when you’re going against a countdown. What can I achieve in these hours? How much can I get done? The challenge is yours. 

'If you get given 30 days to do something, you will take 30 days to do it'

Number 4, Keeping Record.

Finally, keep record of what you’re working on. You probably won’t need to do this every day for every task, but it will certainly help to start with to get a rough estimate of your energy drainers. We have quite a few hours in the workday (on average anyway) and we have to admit that we could probably cut it by a third and still get the job done. Keeping record of what you’re working on & what takes up your time is a productive way to manage your work. 

So, what do you think? Is there anything above that you could try today and start implementing tomorrow?  Mindfully managing your workload might require loads of techniques or just one that really works well for you. Not only will workload management improve the way you work, but it will also enhance your quality of life too. It will minimise overwhelm and stress, early mornings & late finishes, and most of all enhance your mindset starting your work week/days. 

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